Haiku User Guide¶

Note

These user guides are being phased out and replaced with the guides on Haiku Knowledge Base

Contents:

Getting Started¶

Note

These user guides have been replaced with the guides on Haiku Knowledge Base

Policies & Guidelines¶

University Standards and Policies¶

Please see the article on the Haiku Help Centre

Copyright, Licensing and Rights¶

Please see the article on the Haiku Help Centre

How to edit...¶

Note

These user guides are being phased out and replaced with the guides on Haiku Knowledge Base

Profiles¶

Note

These user guides have been replaced with the guides on Haiku Knowledge Base

Research Groups¶

Note

These user guides have been replaced with the guides on Haiku Knowledge Base

About Us¶

Note

These user guides have been replaced with the guides on Haiku Knowledge Base

News¶

Note

These user guides have been replaced with the guides on Haiku Knowledge Base

Events¶

Note

These user guides have been replaced with the guides on Haiku Knowledge Base

Forms¶

Note

These user guides have been replaced with the guides on Haiku Knowledge Base

MSD Support & Services¶

Style guide¶

For the most part, we have adopted the University Style Guide for the new MSD website - except for instances detailed below.

It is essential that the website content and design remains consistent, and much of the design and layout is fixed. The Communications and Web Team will monitor the site regularly and any changes made that are inconsistent with our chosen style will be changed.

Profiles¶

You do not need to include all these feature boxes (called tiles in Haiku) on your profile page, but if you do include any, they must be added in the position shown in screen shot.

Member of: Add your team name first, and link it to your team page (unless you are not part of the core divisional office, and it can then link to your own website). You may also add any other university networks, colleges etc. that you are a member of
Related Links and Resources: Bullet any links you add
Location: All addresses should be consistent. Please use the same format as one of your colleagues, or one of the following:

Medical Sciences Divisional Office
University of Oxford
Level 3, John Radcliffe Hospital
Oxford OX3 9DU

Medical Sciences Divisional Office (Education)
University of Oxford
The Fleming Suite
Level 3, John Radcliffe Hospital
Oxford OX3 9DU

Medical School Office
University of Oxford
Academic Centre
Level 2, John Radcliffe Hospital
Oxford OX3 9DU

Medical Sciences Teaching Centre
South Parks Road
Oxford OX1 3PL

Voice¶

Use first person (I, we)
Do not use abbreviations, or spell them out the first time, and add abbreviations in brackets for subsequent use
Do not use technical jargon or Oxford-speak

Capitalisation¶

When referring to the Division and the University, and implicitly meaning the Medical Sciences Division or University of Oxford, please capitalise Division and University. Do not capitalise in other instances

Correct use of capitalisation:

The Division is the largest division in the University.
The University has four divisions. I work in the best division, the Medical Sciences Division. The Division is great!
I work on the divisional website in the divisional office.
I work in the Medical Sciences Divisional Office, for the divisional Finance team.

Bullet points¶

Don’t punctuate at the end of each bullet point
Capitalise each new bullet point

Profiles¶

You can edit your own profile.

Please refer to the Style Guide before making changes as it is important that profiles are consistent across the site. Changes to the website will be monitored and any profiles not conforming to the style guide will be edited.

Email webmaster@medsci.ox.ac.uk if you have any problems editing your profile.

Log in¶

Click the Log in link to the left of the University logo and log in with your SSO username and password (same as you use for your email).

Edit profile¶

Go to your profile. Click Edit my Profile.

A profile is divided into different tiles (sections).
When you hover over a tile you will see an Edit button.
Click the Edit button to open the editing interface for the section and make your changes.
See the futher information section below for guides on how to edit specific parts of the your profile.

Save layout¶

Click the Save layout button after making your changes.

Further information¶

Overview - MSD Team Pages¶

The screenshot shows you the different sections of a team page. Please refer to the guides listed below for details on how to edit these sections.

1. Team Name - if you would like to change the team name please email webmaster@medsci.ox.ac.uk

2. Navigation - this is automatically generated from the columns (numbers 6 and 7 on screenshot above)

3. Main Team Description

Edit the main team description

4. Contact Details

Edit contact details

5. Our Team

(The Medical School Support & Services team page also uses columns for team members - please see the column section below)

6. Columns

Contents columns:

List of items columns:

Profile columns (currently used on the Medical School team page):

7. FAQs

MSD Graduate School¶

Add a New Doctoral Training Centre Course¶

This shows you how to add a new Doctoral Training Centre Course. See the futher information section below for links to guides on how to add other types of courses to the MSD Graduate School.

Add new¶

Go to the main page of the Doctoral Training Centre.

Click the Add new link on the toolbar at the top of the page and select MSD Course.

Course details¶

Enter the following details:

Course title
Course code
Course directors and link to course information on the University of Oxford admissions website
From the course drop down list select Doctoral Training Centre Degrees
Assign subject affiliations [See: Assign a Subject Area to a Course]
And then click the Save button

New course added¶

Your new course will be added to the bottom of the list of courses.

Change the order of courses¶

To change the order of the course click the Contents link on the toolbar at the top of the page.

Move course¶

This shows you the pages and files in the Doctoral Training Centre section in the order that they are displayed. The DTC Structered Research Degrees page and the Documents folder are hidden from the navigation so that only the course pages display.

To move the new course click on the set of dots next to the left of the course and drag the course to the correct position. For example:

View¶

Click View to return to the main Doctoral Training Centre page.

Course list¶

The course is now in the new position in the list of courses.

Further information¶

Assign a Subject Area to a Course (MSD Graduate School)
Delete a Course (MSD Graduate School)
Unpublish a Course (MSD Graduate School)

Unpublish a course (MSD Graduate School)¶

This shows you how to unpublish a course page so that it isn’t visible to visitors to the website. You can also delete a course.

Retract page¶

Go to the course page you would like to unpublish. Click the Publish button on the toolbar at the top of the page and select Retract.

Unpublished page¶

You will see that the page State has changed to New.

Further information¶

Delete a course (MSD Graduate School)

Delete a Course (MSD Graduate School)¶

This shows you how to delete a course from the MSD Graduate School. You can also unpublish a course.

Actions¶

Go to the course page.

Click Actions on the toolbar at the top of the page and select Delete.

Delete course¶

Click delete

Further information¶

Unpublish a course (MSD Graduate School)

Assign Subject Areas to Courses¶

Subject Areas are assigned to courses on the course page. This shows you how to do this.

Course page¶

Go to the course page you would like to assign subject areas to.

Click Edit on the toolbar at the top of the screen.

Subject area affilitations¶

Scroll down the page to the Affiliation to Subject Areas section. The column on the left shows you the available subject areas and the column on the right shows you the subject areas which have been assigned to the course.

To add subject areas:

Highlight the subject area you would like to assign to the course.
Click the top arrow to move it to the column on the right.

Edit a Portlet on a Course Page (MSD Graduate School)¶

Portlets provide links to futher information on course pages. These are located on the right of the page.

Manage portlets¶

Go to the course page.

Click on your name and select Manage portlets from the drop down list.

Static text portlet¶

Click the **Static text **portlet link.

Edit portlet¶

Make your changes.
Click Save.

Add a Document to the Doctoral Training Centre (MSD Graduate School)¶

This shows you how to upload a document to the Doctoral Training Centre.

Contents¶

Go to the main page of the Doctoral Training Centre and click on Contents.

Documents¶

Click the Documents link to go to the section where documents are uploaded.

Add Attachment¶

Click Add new... on the toolbar at the top of the page and select Attachment.

Upload document¶

Add a title for your document.
The description is displayed in search results making them more meaningful to users of the site.
Click Browse ... and upload your file.
Click Save.

The document is now available to link to. For example, from a portlet on a course page.

Further information¶

Edit a portlet on a course page (MSD Graduate School)

Delete a Document from the Doctoral Training Centre (MSD Graduate School)¶

All old documents should be deleted - it isn’t possible to unpublish documents and they will still be available to the public even if they aren’t linked to from a page.

Contents¶

Go to the main Doctoral Training Centre page.

Click Contents on the tool bar at the top of the page.

Documents¶

Click the Documents link to go to the section where documents are uploaded.

Select document¶

Select the checkbox next to the document you would like to delete.
Click Delete.

Confirm deletion¶

Click Delete.

Add a New Supervisor¶

There are two types of supervisor profiles.

Remote profiles - Supervisors who already have a profile on another Haiku website (see a list of Departments using the Haiku CMS)
Local profiles - Supervisors who don’t already have a Haiku profile.

Go to the Supervisors section¶

Both types of profiles are added from the main page of the supervisors section.

1. Add a remote profile¶

To add a remote profile find the person’s profile on their department website and copy the web address.

Add remote content¶

On the main supervisor’s page on the MSD Graduate School site click Actions and select Add remote content.

Remote publisher¶

Paste the web address of the profile into the Full URL of remote item box.
Click the Continue >> button.

Assign supervisor category¶

Scroll down to the bottom of the page:

Select the Supervisor box to turn the profile into the a supervisor.
Click Create.

Publish profile¶

When you create a new profile it is unpublished and not visible to visitors to the website.

To publish the profile click the New button and select Publish from the drop down menu.

2. Add a local profile¶

To add a local profile go to the main supervisor page and click Add new and select Profile.

Profile details¶

To create a new local supervisor:

Supervisor’s first name
Supervisor’s surname
Single sign on username
Email address
Make sure No value is selected
Check Full profile is selected
Leave the Sortable name field blank
Click on Supervisor
Click on the top arrow
Click Save

Edit my profile¶

A basic profile has now been created. To change contact details and add research interests and any further information click Edit my profile.

See the following guides on how to:

Change / Add Contact Details on your Profile
Add Research Interests to a Profile (MSD Graduate School)
Add further research information to a supervisor (available soon)
Add a link to a supervisor’s department or personal website (available soon)

Save layout¶

After you have made your changes click Save layout.

Publish profile¶

When you create a new profile it is unpublished and not visible to visitors to the website.

To publish the profile click the New button and select Publish from the drop down menu.

Further Information¶

Add Research Interests to a Profile (MSD Graduate School)¶

Research interests can be added to a profile. Research interests display on the profile, the list of all supervisors, on subject area pages and Doctoral Training Centre course pages.

This shows you how to add research interests to a local profile created on the MSD Graduate School site. Research interests for remote profiles need to be added by the supervisor to their profile on their department site.

Edit my profile¶

Go to the profile you would like to edit. Click Edit my profile on the right of the page.

Edit personal information¶

Move you cursor over the Supervisor’s name to reveal the Edit button. Click Edit.

Add research interests¶

Scroll to the bottom of ther Personal Information tile:

Enter the research interests into the Tagline field
Click Save

You can now see the research interest under the supervisor’s name.

Save layout¶

Click Save layout

Add a Course and/or Subject Area to a Supervisor¶

Courses and subject areas are allocated to a supervisor from their profile page. This shows you how to do this.

Edit supervisor’s profile¶

Go the supervisor’s profile. To edit:

Local profiles (profiles set up on the MSD website) click on Edit on the toolbar at the top of the page.
Remote profiles (which have been pulled in from another Haiku website) type /edit at the end of the web address: eg https://www.medsci.ox.ac.uk/study/graduateschool/supervisors/supervisors-folder/ivan-ahel becomes: https://www.medsci.ox.ac.uk/study/graduateschool/supervisors/supervisors-folder/ivan-ahel/edit

MSD Study¶

Click MSD Study.

Add courses and subject areas¶

The lists on the left of the screen show all the MSD courses and subject areas. The lists on the right lists all the courses and subject areas which have been allocated to the supervisor.

To add a new course or subject area to the supervisor:

Click the course or subject area name on the left hand column.
Click the top arrow to the move the course or subject area into the right hand column.
Click the Save button.

Remove a Course and/or Subject Area from a Supervisor¶

Courses and subject areas are allocated to a supervisor on their profile. This shows you how to remove these.

Edit supervisor’s profile¶

Go the supervisor’s profile. To edit:

Local profiles (profiles set up on the MSD website) click on Edit on the toolbar at the top of the page.
Remote profiles (which have been pulled in from another Haiku website) type /edit at the end of the web address: eg https://www.medsci.ox.ac.uk/study/graduateschool/supervisors/supervisors-folder/ivan-ahel becomes: https://www.medsci.ox.ac.uk/study/graduateschool/supervisors/supervisors-folder/ivan-ahel/edit

MSD Study¶

Click MSD Study.

Remove Course or Subject Area¶

The lists on the left of the screen show all the MSD courses and subject areas. The lists on the right lists all the courses and subject areas which have been allocated to the supervisor.

To remove a course or subject area:

Highlight the course or subject area.
Click the bottom arrow.
Click the Save button.

Further information¶

Add a Supervisor to a Doctoral Training Centre Course¶

Doctoral Training Centre Structured Degree course pages include a list of supervisors. To add a supervisor to a course you need to add the course name to the supervisor’s profile. The supervisor will then be listed on the course page.

Edit the supervisor’s profile¶

Go the supervisor’s profile. To edit:

Local profiles (profiles set up on the MSD website) click on Edit on the toolbar at the top of the page.
Remote profiles (which have been pulled in from another Haiku website) type /edit at the end of the web address: eg https://www.medsci.ox.ac.uk/study/graduateschool/supervisors/supervisors-folder/ivan-ahel becomes: https://www.medsci.ox.ac.uk/study/graduateschool/supervisors/supervisors-folder/ivan-ahel/edit

MSD Study link¶

Click the MSD Study link.

Add the course¶

The list of courses on the left of the page are the available courses. The list of courses on the right are the courses that have been allocated to the supervisor.

To add a new course:

Hightlight the course you would like to add.
Click the top arrow to allocate the course to the supervisor.

Save your changes¶

Scroll to the bottom of the page and click the Save button.

Delete a Supervisor (MSD Graduate School)¶

This shows you how to delete a supervisor from the MSD Graduate School pages. You can also unpublish a profile rather than deleting.

Actions¶

Go to the supervisor’s profile.

Click Actions on the toolbar at the top of the page and select Delete.

Delete¶

Click the Delete button.

Further information¶

Unpublish a Supervisor (MSD Graduate School)

Unpublish a Supervisor (MSD Graduate School)¶

You can unpublish a supervisor so that users to the site won’t be able to see the supervisor. You also have the option to delete a supervisor.

Retract profile¶

Go to the supervisor profile you would like to unpublish.

Click the Published button on the toolbar at the top of the screen and select Retract from the drop down list.

You will now see that the profile state has changed to: New.

Further information¶

Delete a Supervisor (MSD Graduate School)

MSD Skills Training¶

Add a New Course (Skills Training)¶

This shows you how to add a new Skills Training course.

All Courses¶

Go to the All Courses section of the website - https://www.medsci.ox.ac.uk/study/skillstraining/coursecatalogue/allcourses.

Add new page¶

Click Add new from the toolbar at the top of the screen and select Web Page.

Enter the course title.
Click the embed icon.

In the IFrame box paste: <iframe src=”//skillstraining.medsci.ox.ac.uk/skills/skillscourse?courseId=36&bookable=True” frameborder=”0” width=”100%” height=”1300” scrolling=’no’></iframe>

Change the number (36 in this case) to the ID of your new course.The height controls the space available for the iFrame on the course page. After saving your page you might find that you need to increase or reduce the available space. To do this change this number (start reducing or increasing by 100).
Click Insert.

Scroll to the bottom of the page and click Save.

Change web address of page¶

The last part of the web address is formed from the course title. To change this to the course ID click Actions from the toolbar at the top of the page and select Rename.

Change the text in the New Short Name box to the course ID and click the Rename All button.

Change to 3 column view¶

Click Display at the top of the page and select 3 columns view.

The page needs to be changed to a 3 column view so that it is possible to have portlets on the right of the page to display further information or link to attachments. Changing the display to 3 column view makes the left hand navigation narrower, so for consistency all course pages should be given a 3 column view.

Add page to the course listing¶

Go to the All Courses page and click Edit.

To add a new line to the table:

Click in the line before or after where you would like to add your course.
Click the add row before or after button to add an additional row.

Add your course details and link to the course.

Scroll to the bottom of the page and click Save.

Edit a Course iframe - change the height of the iframe and / or remove the booking link (Skill training website)¶

This shows you how to edit an existing iframe on a skill training course page. You can remove the booking link and change the height of the iframe.

Course page¶

Go to the course page and click Edit on the toolbar at the top of the screen.

HTML view¶

Click the < > icon to bring up the HTML view:

Update iframe¶

To change the height of the iframe change the number of the height. Try increasing or decreasing by 100 initially.
To remove the course link remove the text bookable=True .
Click the Update button.

Save your changes¶

Scroll to the bottom of the page and click Save.

Add a Portlet to the Right Side of a Course Page¶

You can have a portlet on the right side of course page for additional information or linking to attachments.

Display¶

The display on a page needs to be a 3 column view for the portlet to show.

To check that the page has a 3 column view click Display and select 3 column view if this isn’t already shaded a darker green.

Manage portlets¶

Click your name on the right side of the page and select Manage portlets.

Add portlet¶

Select Static text from the drop down list on the Secondary Portlets option on the right of the page.

Enter content¶

Enter your content.

The heading box is optional - you can create headings in the text editor instead.
Enter your main content in the text editing box.

Save¶

Scroll to the bottom of the page and click Save.

Click Return to go back to your page.

Your portlet¶

You will now see your portlet on the right of the page.

Edit a Right Hand Portlet¶

This show you how to edit a portlet on the right side of a courses page.

Manage portlets¶

Click your name on the toolbar at the top of the page and select Manage portlets.

Edit portlet¶

The portlets on the right of the page are listed under secondary portlets.

Click the link to bring up the editing interface:

Make your changes. Scroll to the bottom of the page and click the Save button.

Click Return to go back to your page.

Hide / Delete a Portlet¶

This shows you how to hide or delete a portlet on the right side of a course page.

Manage portlets¶

Click your name in the top right of the screen and select Manage portlets.

Delete or hide portlet¶

You can:

Delete a portlet by clicking the x
Hide the portlet by clicking the Hide button. Use this option if you are likely to use a portlet on the page in the future.

Click the Return button to go back to your page.

Change the Slide on the Homepage¶

Images for the slideshow on the Skills Training Homepage are stored at: https://www.medsci.ox.ac.uk/images/study/skills-training-slideshow

This shows you how to add a new slide to the slideshow. You need to upload the image first and then pull it onto the slideshow.

Upload image¶

Go to the images section for the Skills Training slideshow: https://www.medsci.ox.ac.uk/images/study/skills-training-slideshow.

To add a new image click Add new... from the toolbar at the top of the screen and select Image.

Enter the following information:

Title - this forms the text on your slide.
Click Browse and upload the image from your computer. The image should be 760px x 389px. The slideshow currently crops the bottom of the images slightly.
Copyright information.
Web address of the page you would like the slide to link to.
Click Save.

Add slide to the homepage¶

Go to your homepage and click Compose on the toolbar at the top of the page.

Find the slide you just created. You can find it:

In the list of recent items if you have just uploaded it.
By searching for the item by the title in the search box.

Select the image and drag it across to the slideshow.

Delete a slide¶

You will need to delete one of the existing slides as you can only have three slides on the slideshow.

Hovering over the slideshow will bring up an Edit button in the top left corner. Click this button to open an editing window:

Scroll to the bottom of the window and click the x next to the slide you would like to delete.
Click Save.

Change the Order of Slides on the Slideshow¶

You can control the order of the slides on your slideshow.

Edit your page¶

Go to the page with the slideshow and click Compose on the toolbar at the top of the screen.

Hover over the slideshow to bring up an Edit button. Click this button.

Change the order of the slides¶

This opens a window which controls the slideshow.

If you want the slides in a particular order ensure that the Randomize box isn’t selected.

Scroll down the editing window to see your slides in the order that they are displayed on the slideshow.

To change the order of the slides:

Move your cursor over the title of the slide you would like to move. You will see a fourway arrow. Click the title and drag the slide to the position in the list of slides.
Click Save.

Change the Book By Date on Skills Training Courses¶

This shows you how to change the Book By Date on the Skills Training Courses.

Change date¶

Change the date - ensure it is in the following format: yyyy-mm-dd and that it has inverted commas around it and brackets - return DateTime(‘2016-05-27’)
Click Save Change.

MSD Site Administrators¶

Add a News Item to the MSD website¶

This shows you how to add a news item to the news section - https://www.medsci.ox.ac.uk/news

We add all news that relates to the Medical Sciences Division from the main University site - http://www.ox.ac.uk/news-and-events. To check whether a news item is from a department or unit in the Medical Sciences department look at the list on our website - https://www.medsci.ox.ac.uk/departments. Other news items will be emailed to you.

Add new¶

Go to https://www.medsci.ox.ac.uk/news

Click Add new... from the toolbar at the top of the screen and select News Item.

Add main content¶

Enter the title.
Enter the first sentence or two of the news item. This will appear on the page listing all the news (https://www.medsci.ox.ac.uk/news) as well as on the news item. It isn’t possible to format the text in this field. If there are links in the first couple of sentences which can’t be moved elsewhere in the text or if the first couple of sentences don’t make sense without the following text leave this field blank.
Enter the text. If you are copying a news item from the main University news site or a department website copy the first paragraph and add a Read more link to the news item in the original location. If you are linking to another website, apart from the main Univeristy news site, add the department in brackets eg Read more (Department of Physiology, Anatomy and Genetics website).

Note: news items from The Conversation should be added in the format in this item - https://www.medsci.ox.ac.uk/news/is-schizophrenia-written-in-our-genes with the following text at the end of the first paragraph of the item:

Read the full article on The Conversation website, written by person’s name, department.

Oxford is a subscribing member of The Conversation. Find out how you can write for The Conversation.

Scroll down the page to the Add categories section.

Add categories¶

We have two news sections on our site using different categories. The only categories which should be used in this section are: Athena Swan, Awards and Appointments, Blogs, Clinical Trials, Events, General, Innovation, Research and Staff. Note: Awards and Appointments category - if news items have only been assigned this category they won’t appear on the news feed on the homepage (https://www.medsci.ox.ac.uk/).

The items in the column on the left are categories which haven’t been applied to the news item. To assign categories to a news item these need to be moved to the column on the right. Click the names of the categories you would like to assign to the news item.
Click the top arrow to move the items to the column on the right assigning them to the news item.
You can change the order of the categories by selecting the item and using the up and down arrows.
Click Save.

Add an image¶

Where possible add an image to the news item.

See the Add an Image to an MSD News Item guide for details on how to do this.

Publish the News Item¶

Click State on the toolbar at the top of the page and select Publish.

The State of the page has now changed to Published.

If the item added was copied across from the main University new site email Alison to let her know that you’ve added it.

Unpublish a News Item¶

This shows you how to unpublish a news item.

Go to the news item you would like to unpublish. Click State in the toolbar at the top of the screen and select Retract.

**Note: **Hide doesn’t unpublish an item - anyone with a University SSO login will be able to login and see the page.

The news item now has a State of New.

Change the Order / Publication Date of a News Item¶

News items are ordered by publication date. You can change the publication date to change the order of a news item. This show you how to do this.

Edit page¶

Go to the news item and click Edit.

Publication date¶

Click in the Publishing Date field to bring up the date picker.
Select the new date or click the Now button at the bottom of the date picker.
Click the Done button.

Save¶

Scroll to the bottom of the page and click the Save button.

Add an Image into the Main Text of your Page¶

This shows you how to add an image into the main text content of your page. You need to upload the image to the Image Library first. See the Upload an Image to the Image Library guide if you need instructions on how to do this.

Edit page¶

Go to the page where you would like to add the image.

Click on Edit.

Scroll down the page to the text editor.

Place your cursor where you would like to insert the image.
Click on the camera icon.

Image Library¶

You will see a list of the folders in your Image Library. Select the relevant folder.

Select image¶

Select the image you would like to add.
Enter a description.
Select the spacing around the image.
Select the image size.
Click on OK.

Position image on page¶

To position the image right click on the image and go to Alignment. Select where you would like the image to be positioned.

Save the page¶

Click on the Save button.

Add a Slide to the Homepage Slideshow¶

You can add a slide to the slideshow which links to another webpage. You need to upload the image first and then pull it onto the slideshow. This shows you how to do this.

You can also pull a news items onto the slideshow - see the Add a News Item to the Homepage Slideshow guide on how to do this.

Upload image¶

Go to the images section for the homepage - https://www.medsci.ox.ac.uk/images/homepage.

To add a new image click Add new... from the toolbar at the top of the screen and select Image.

Enter the following information:

Title - this forms the text on your slide.
Click Browse and upload the image from your computer. The image should be 760px x 389px. The slideshow currently crops the bottom of the images slightly.
Copyright information.
Web address of the page you would like the slide to link to.
Click Save.

Add slide to the homepage¶

Go to the homepage and click Compose on the toolbar at the top of the page.

Find the slide you just created. You can find it:

In the list of recent items if you have just uploaded it.
By searching for the item by the title in the search box.

Select the image and drag it across to the slideshow.

Delete a slide¶

You will need to delete one of the existing slides as you can only have three slides on the slideshow.

Hovering over the slideshow will bring up an Edit button in the top left corner. Click this button to open an editing window:

Scroll to the bottom of the window and click the x next to the slide you would like to delete.
Click Save.

Copyright information¶

The copyright information doesn’t currently pull onto the slide. There is a rich text tile in the bottom left corner of the homepage. If an image needs copyright information put this here.

Add a News Item to the Homepage Slideshow¶

This shows you how to add a news item to the slideshow. You can also add an image and link that directly to another webpage - see Add a Slide to the Homepage Slideshow guide on the for details.

Compose¶

Go to the homepage. Click Compose on the toolbar at the top of the page.

Add news item¶

You will find the news item either:

In the list of recent items if it was added recently, or
By searching for the item by title.

Drag the news item onto the slideshow.

Remove a slide from the slideshow¶

You can only have three items on the slideshow. To remove an item hold your cursor over the slideshow to reveal an Edit button in the top left corner. Click the Edit button.

Click the cross next to the item you would like to remove.
Click Save.

Images¶

Note

These user guides have been replaced with the guides on Haiku Knowledge Base

Image Management System¶

Upload an Image to the Image Management System (IMS)¶

Shows you how to upload an image to the Image Management System. You can also upload folders of images. If you don’t have an account for the Image Management System please contact your Editor in Chief in the first instance.

Upload¶

Click on Uploads and then select Browser Uploads.

Choose a folder¶

Click on the Choose a folder button

Select folder¶

On the left hand side of the screen select the folder you would like to upload your images to.

Drag and drop your image¶

You can drag and drop the image(s) you would like to upload from your computer to the upload box in the image management system

Download and Crop an Image from the Image Management System¶

You can download and crop images in the correct sizes for different sections of your website. This tutorial shows you how to download an image of the correct size for a Research Group page (702 x 336 pixels).

Select the image¶

Click in the check box next to the image you would like to download.
Click on Download Wizard.

Select the size¶

Select the download size (in this case for a Research group page - 702 x 336 pixels).
Click on Proceed to Cropping.

Crop the image¶

Click on Constrain proportions.
Move the crop box around the image to select the part of the image you would like.
Click on Download Now.

Download the image¶

Click on Download Now.

Collect the image¶

Click on Collect Download.

Crop and Publish an Image from the Image Management System as a URL¶

You can create a web address for any image uploaded to the Image Management System.

Select image¶

Select the image you would like to publish.
Click on the Download Wizard link on the right hand side of the page.

Crop image¶

If you wish to crop your image before publishing it: 1. Select Custom Setting from the drop down list. 2. Untick the Constrain proportions box and enter the required size of your image in the Dimensions boxes. 3. Click on Proceed to Cropping.

Tick the Constrain proportions box.
Move the crop box to highlight the area of the image you would like to keep.
Click on the Download Now button.

Publish image to URL¶

Make sure the Publish to URL option is selected.
You can watermark your image and set publication dates.
Click on the Publish Now button.

Image web address¶

You will be taken to a page giving you a link / the web address for the image. Click on the link to take you to the image or to copy the address right click on the link and select Copy link address:

Create a New Folder in the Image Management System¶

This shows you how to create a new folder in the Image Management System.

New Folder¶

Click on New Folder.

Name the new folder¶

Enter the folder name.
Enter a description of the content of the folder.
Click on Change. This takes you to the following page where you can specify where you would like to create your folder.

Choose the folder location¶

Click on the folder where you would like to add the new folder.
Click on OK.

Create the folder¶

Click on Create.

Click on Finish to create the folder, or
Click on Upload files if you want to create the folder and add files to the folder.

Create a New User Account on the Image Management System¶

Not all users of the image management system will have permission to create new users (this role is normally allocated to the website’s Editor-in-Chief). If you need to create new user accounts but don’t have the necessary permissions please contact us - turnkey@medsci.ox.ac.uk

Users¶

Click on Users

Click on Users & Groups

Add new User¶

Click on + Add new User

Add new account details¶

Fill in the following details: 1. Username (you might want to use the SSO username so that people don’t forget their username). 2. Name of the user. 3. Email address. 4. Select the group you would like to add the user to. Unless you administer more than one group there will only be one choice.

Account created¶

Click on Finish.

Email to the new user¶

An email will be sent to the new user with a link for them to set up a password to their account.

Editors in Chief¶

Note

These user guides have been replaced with the guides on Haiku Knowledge Base